Program Image Hub
Simple guide for organizing image requests, image research, metadata, rights, and handoff.
This guide explains how the Program Image Hub helps teams organize image requests, track image status, review metadata, and prepare production handoff files.
Start with the request, review image needs, track status, then export the handoff.
Before You Begin
Prepare the image workflow before adding records.
Collect request details
Gather title, unit, lesson, image need, specs, and deadline.
Confirm rights needs
Know whether the image is new, reused, approved, or still needs research.
Keep assets organized
Use consistent filenames, metadata, and status labels.
Basic Steps
Follow this simple image workflow.
Open the hub
Use the dashboard to review the active image request list.
Add or import requests
Enter new requests or import existing image tracker data.
Research and review
Add keywords, source notes, metadata, and candidate images.
Track status
Mark image progress, rights status, approval status, and notes.
Prepare handoff
Review final images, metadata, credits, and usage notes.
Export files
Export the tracker, review report, or handoff package.
Workflow Diagram
Simple production flow.
What Each Area Is For
Quick reference for the main areas.
Image Requests
Keeps photo and illustration requests in one place.
Workflow Assistant
Helps review requests and draft starting metadata.
Image Library
Stores approved or candidate images for reuse.
Art Tracker
Tracks title, keywords, rights, credit, status, and notes.
Asset Finder
Helps avoid duplicate research.
Rights & Licensing
Keeps approval and usage information visible.
Tips
Helpful reminders.
Keep notes close to the image
- Add source, rights, and usage notes while reviewing.
- Use consistent keyword language.
- Flag uncertain rights before handoff.
Review status often
- Confirm approved, pending, and rejected images.
- Check credits before export.
- Avoid duplicate asset records.
Troubleshooting
Use these checks when something looks off.
Image is missing
- Confirm the file was imported or linked.
- Check filename and image status.
- Reload the tool after saving.
Metadata is incomplete
- Review required title, credit, source, and rights fields.
- Check if the image was imported without notes.
Export is incomplete
- Save changes before export.
- Confirm final status filters are not hiding records.
Best Practice
Recommended workflow.
Recommended workflow
Use one tracker as the source of truth and keep image status updated throughout review.
Important reminder
Before handoff, confirm rights, credit, metadata, and approval status for every final image.